Directiesecretaresse fulltime * ingevuld *

Voor een van onze opdrachtgevers, een grote internationale organisatie in Almere, zijn wij op zoek naar een directiesecretaresse ter ondersteuning van de Vice President en Managing Director Europa en zijn team. Gezien de dynamiek die deze functie met zich meebrengt zoeken wij een secretaresse voor 40 uur per week. 

Key Accountabilities:

For the Managing Director Europe:

- Organize travel arrangements / visa documents
- Handle confidential documents in orderly manner
- Produce / assist in Power point presentations
- Organize meetings internal and offsite
- Provide any other information on request
- Expense reports

 For the European Business Unit Managers:

- Travel arrangements / visa documents
- Consolidating monthly reports
- Handle confidential information in orderly manner
- Produce / assist in Power point presentations
- Organize global and European meetings/events in-house / offsite
- Expense reports
- Filing

 General administrative tasks:

- Provide competent, efficient, high-level administrative support for Senior Management, using initiative to address matters that do not require the full attention of the senior managers;      
- Provide a point of contact, for both internal & external contacts, in the absence of senior management;
- Provide general administrative support, such as presentations, correspondence and organization of meetings, particularly at European Management Team level;
- Create and distribute directories, holiday schedules;
- Maintain, archive and distribute commercial contracts;
- Ensure that the filing and databases are kept up to date and systematically well maintained;
- Promote a co-operative working practice amongst the administrative group in Almere; assisting/replacing colleagues when necessary, and seeking out work to cover peak activity periods.

- Achieve and maintain high standard in business support functions

Knowledge and Experience:

Competencies

- Time Management
- Priority Setting
- Organisation Skills
- Good Communication Skills
- Ability to Improve
- Self-managing
- Flexibility – Adaptability to Changes
- Negotiation Skills
- Delegation
- Developing Direct Reports

 Entry requirements

- Able to work largely unsupervised and on own initiative
- Excellent inter-personal and communication skills
- Attention to detail and confidentiality are critical
- Sees a dynamic working environment as a challenge
- Good computer skills (Ms Office, Lotus Notes)
- Ability to develop in role
- Able to work with deadlines
- Works fluently in English and Dutch